Assign or unassigned licenses for Office 365 for business

As a global or user management admin, you can easily assign licenses to new users when creating new accounts, or to users with existing accounts. To free up license that can be assigned to other users, you can also unassigned licenses that users no longer need when people leave the organization.

1. Sign in to Office 365 with your work or school account.

Tip   You need to sign in as either a Global admin or a Billing admin.

2.Select the app launcher icon in the upper-left and choose Admin.

· If you see Welcome, let’s get started in the middle of the page, click Hide the Getting Started pane to close it.

Under billing, you can view how many licenses are available out of the number you have already purchased. For example,

if you have 25 licenses and have assigned 1 of them, it will say 24 licenses available out of 25.

View available licenses (all other business subscriptions)

Select Billing > Licenses.

Check the Valid, Expired, and Assigned columns for your subscription. To figure out how many valid licenses are still available to assign to users, subtract the number of Assigned licenses from the number of Valid licenses.

Assign or unassigned a license for one user

If a user’s job responsibilities change, a global admin or user management admin can unassign the licenses that the user no longer needs. In addition, if you have more users assigned to a service than you have available licenses, you can remove licenses from users who no longer use them.

To assign or unassigned a license for one user (Office 365 Small Business Premium)

Under users & groups, click Add users, reset passwords, and more.

· Check the box for the name of the user who you want to add or remove a license for and then click .

· Select Licenses.

Under Assign licenses, do one of the following:

· To assign a license to the selected user, select the box for the license you want to assign.

Tip   When assigning a license to a user, you can also select which services are enabled by the license. For example, if you want the user to have access to all available services except SharePoint Online, you can unselect the SharePoint Online service

To unassigned a license from the user, unselect the box for the license you want to remove.

· Click Save.

· If you have removed a license from a user and want to assign it to another user, repeat this procedure.

Assign or unassigned a license for one user (All other business subscriptions)

Select Users > Active Users.

· Check the box for the name of the user who you want to add or remove a license for.

· Click Edit

· Select Licenses.

Under Assign licenses, do one of the following:

· To assign a license to the selected user, select the box for the license you want to assign.

Tip   When assigning a license to a user, you can also select which services are enabled by that license the user can use by selecting the down-arrow next to the name of the license and unselecting the services that you want to restrict from that user.

For example, if you want the user to have access to all available services except Lync Online, you can unselect the Lync Online service.

To unassigned a license from the user, unselect the box for the license you want to remove.

· Click Save.

· If you have removed a license from a user and want to assign it to another user, repeat this procedure